Administrative Assistant

Job Description and Duties

An administrative assistant is responsible for providing administrative support to a team or an individual within an organization. Their job involves a wide range of duties, including managing calendars, scheduling appointments, organizing meetings, and handling correspondence. They are often tasked with preparing and editing documents, such as reports and presentations, and maintaining accurate records and databases. Additionally, administrative assistants may be required to handle phone calls, greet visitors, and make travel arrangements. Strong organizational and multitasking skills are essential for success in this role, as administrative assistants are often required to juggle multiple tasks and deadlines simultaneously. They must also possess excellent communication skills and be proficient in using office software and equipment. Overall, administrative assistants play a crucial role in ensuring the smooth operation of an office or department.

Responsibilities

• Answer and direct phone calls

• Organize and schedule appointments

• Plan meetings and take detailed minutes

• Write and distribute email, correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Update and maintain office policies and procedures

• Order office supplies and research new deals and suppliers

• Maintain contact lists

• Book travel arrangements

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

To apply fill the form bellow to schedule date and time for interview